Privacy Notice

Dittons Velo Privacy Notice & Data Protection

This privacy & data protection notice describes how Dittons Velo will collect, use, protect and make use of personal information. We will not rent, sell, lease, or give away any of your personal information. Please read this policy before using the site or submitting any personal information to Dittons Velo. By using this site or submitting any personal information to Dittons Velo then you are signalling that you accept the practices described here.

Communication and Club Information
Dittons Velo regularly communicates to members directly via email. This may include details of club activities such as rides and club events such as training sessions or social activities and training camps/holidays organised by the Club plus safety information and notices. Your information will not be passed to third parties, and any relationship with third parties will be directly between you and them. This communication is considered necessary for members to participate in the Club. If you have any concerns or requests regarding Dittons Velo’s use of your personal data, please contact the Volunteers at volunteers@dittonsvelo.org.uk

Dittons Velo
(DV/the Club) takes your privacy seriously and will only use your personal information in connection with your membership. British Cycling holds your information on behalf of DV. You can read the British Cycling Privacy Notice at https://www.britishcycling.org.uk/privacynotice and access your personal data through your profile if you are a British Cycling member. If you have any concerns regarding British Cycling’s processing of your data you can contact them at dataprotection@britishcycling.org.uk Your personally identifiable information is kept securely on the British Cycling website (https://www.britishcycling.org.uk). Only authorized staff of the club (who have agreed to keep information secure and confidential) have access to this information. All emails and newsletters are generated on the British Cycling website.

Club website
Dittons Velo does not hold member data on its website. The galleries hold images taken by members and are sent in for inclusion on the website. The DV website assumes the sender has full copyright of the image. Members may request removal of any images or personal information appearing on the website.

Facebook
Dittons Velo has a closed group on Facebook which DV club members may apply to join. Facebook have their own privacy policy
https://www.facebook.com/about/privacy/update

Strava
Dittons Velo club members can join the Dittons Velo group on Strava. Strava have their own privacy policy https://www.strava.com/legal/privacy

Twitter
Dittons Velo has a Twitter account @DittonsVelo. Twitter have their own privacy policy https://twitter.com/en/privacy#update

Instagram
Dittons Velo has an Instagram account www.instagram.com/dittonsvelo. Instagram has its own privacy policy. https://about.instagram.com/safety

Cookie Policy
Cookies
We use a small number of different cookies on our site. If you do not know what cookies are, or how to control or delete them, then we recommend you visit http://www.aboutcookies.org for detailed guidance. The list below describe the cookies we use on this site and what we use them for. Currently, we operate an ‘implied consent’ policy which means that we assume you are happy with this usage. If you are not happy, then you should either not use this site, or you should delete the cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari etc.) First Party Cookies These are cookies that are set by this website directly.

WordPress
Our website runs the popular WordPress CMS and cookies are used to store basic data on your interactions with WordPress. We only use session cookies and we deem these as being strictly necessary to the working of the website. If these are disabled then various functionality on the site will be broken. More information on session cookies and what they are used for at http://www.allaboutcookies.org/cookies/session-cookies-used-for.html

Our contact details
Name: The Volunteers
E-mail: volunteers@dittonsvelo.org.uk

The type of personal information we collect
We currently collect and process the following information:
 Personal identifiers, contacts and characteristics (for example, name and contact details)

How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
 Contacting the club and your membership application
We use the information that you have given us in order to administer our membership and contact you and anyone you specify in an emergency.
We will not share this information with any outside agency. Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting volunteers@dittonsvelo.org.uk
(b) We have a legitimate interest.
How we store your personal information
Your information is securely stored by British Cycling (www.britishcycling.org.uk) which has the advantage of being cloud based and is a ready-made secure solution. We keep your membership details for the duration of your membership. We will then dispose your information by requesting British Cycling delete it from the DV database.

Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at volunteers@dittonsvelo.org.uk if you wish to make a request.

How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at volunteers@dittonsvelo.org.uk
You can also complain to the ICO if you are unhappy with how we have usedyour data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
Dec 2021